Privacy Policy
Last updated: January 2026
This Privacy Policy explains how personal data is collected, used, stored, and protected within the framework of the Women Fitness Cycle (WFC) project, funded by the Erasmus+ Programme of the European Union (Grant Agreement No. 101181167). The Women Fitness Cycle project includes a public website and a mobile application (the “App”) developed for research, pilot testing, and the provision of tailored physical activity recommendations. The consortium is committed to ensuring full compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable ethical standards.
1. Data Controller
The data controller for the processing of personal data within the Women Fitness Cycle project is the project consortium, coordinated by:
UNIVERSITAS, SCIENCE, KNOWLEDGE AND INNOVATION SL
(Project Coordinator)
For any questions related to data protection or this Privacy Policy, you may contact the consortium via the contact details provided on the project website.
2. Scope of This Privacy Policy
This Privacy Policy applies to:
Visitors of the Women Fitness Cycle project website
Participants in project-related studies (surveys, focus groups, pilot testing)
Users of the Women Fitness Cycle mobile application
3. Types of Data Collected
Depending on the interaction with the project, the following categories of data may be collected:
3.1 Website Data
Basic technical data (browser type, device, anonymised IP address).
Contact details provided voluntarily through contact forms or email.
3.2 Research and Pilot Study Data
Survey responses
Focus group contributions
Pilot testing feedback
This data is collected exclusively for research, evaluation, and reporting purposes and is processed in an anonymised or pseudonymised form whenever possible.
3.3 App Data (Sensitive Data)
The Women Fitness Cycle App may collect sensitive personal data related to health, including but not limited to:
– Physical activity data
– Symptoms related to physical wellbeing
– Menstrual cycle tracking data
App data may be linked to the user through their online or app market ID. No data is collected without the user’s explicit consent.
4. Purpose of Data Processing
Personal data is processed solely for the following purposes:
– Development, testing, and improvement of the Women Fitness Cycle App
– Delivery of tailored physical activity recommendations based on user input
– Evaluation of user engagement and app functionality during pilot testing
– Scientific research and reporting on project outcomes
– Fulfilment of reporting obligations towards the European Commission
Personal data will never be used for commercial purposes.
5. Legal Basis for Processing
The legal basis for processing personal data under this project includes:
– Informed consent provided by users and participants
– Compliance with EU-funded project obligations
– Scientific research purposes in the public interest, in line with GDPR provisions
6. Data Access and Sharing
Personal data is handled with strict access controls.
App developers have access to raw app data solely for:
– Managing and maintaining the App
– Providing technical support
-Generating tailored recommendations
Other consortium partners only access processed, anonymised data, exclusively for:
-Scientific research
-Evaluation of pilot testing
-Reporting to the European Commission
No personal data is shared with third parties, except where strictly necessary for the technical development, hosting, and publication of the App, and always in compliance with GDPR.
7. Data Storage and Security
The consortium and the App developers implement appropriate technical and organisational measures to ensure data security, including:
-Secure cloud storage
-Restricted access rights
-Data minimisation principles
-Risk assessment prior to App publication
Measures are continuously reviewed to prevent unauthorised access, data breaches, or traceability of individual users.
8. Data Retention
Personal data is stored only for as long as necessary to fulfil the purposes outlined in this Privacy Policy or as required by EU project regulations. Once no longer needed, data is securely deleted or fully anonymised.
9. User Rights
In accordance with the GDPR, users and participants have the right to:
-Access their personal data
-Rectify inaccurate or incomplete data
-Withdraw consent at any time
-Request restriction of processing
-Request deletion of their personal data
-Withdraw consent for the use of data in research and reporting
For App users, these rights can be exercised directly within the App, through the user profile section.
10. Changes to this Privacy Policy
This Privacy Policy may be updated to reflect changes in legal requirements or project activities. The latest version will always be available on the project website and accesible through the App.
11. Contact
For any questions regarding this Privacy Policy or the processing of personal data, please contact the Women Fitness Cycle project consortium via the official contact details provided on the project website.